PARENT GUIDE

FIRST DAY OF CAMP

Always an exciting and sometimes nervous day for parents and campers. Whether you’re bringing your camper or they travel on the bus, please make sure to have them wear their Mill Basin Day Camp t-shirt. Prior to the first day, you will receive an email with a lot of information to begin camp.  One of those items will be your campers GROUP ASSIGNMENT.  For campers in Pioneers, Adventures and Stars, please place a label or pin an in index card to your campers shirt, with their full name and group assignment. If you are driving your camper in, staff will be in the lobby to greet everyone and direct them to their groups. Signs will also be posted throughout the building to guide you to your campers group area. Please stay as long as you feel is necessary so that you can talk to the counselor, but please then say goodbye and allow the group to begin their first activity. Feel free to call the camp office if youre nervous and would like us to check on your camper.  Remember to refer to your campers Daily Checklist for items that they will need each day.

Car Parking At Camp

Mornings are never a problem because parents drop their kids and leave pretty quickly. In the afternoon however, there are a lot of buses and a whole lot of cars that can make for a nice traffic jam. Our suggestion if at all possible is to park outside the lot to avoid getting caught up in outgoing traffic. Parking is available right outside the lot to either side and is legal. Do not park in front of the door or even double park as you wait for someone to come out. It is very dangerous and can cause a lot of extra traffic backup.  Be mindful of people walking  and remember everyone is here with the same purpose to keep campers safe and to have fun.

Daily Checklist

As part of your welcome email, you will receive a link to the Camper Daily Checklist. While every child is different, we strongly recommend that you follow the list to be sure that your campers have what they need. Please note that if a child forgets something, such as lunch, we will do whatever we can to see to it that your camper has whatever they need. Please ask the camp office for a copy of the checklist if you are unable to view it online.

 

Click Here to view the Camper Daily Checklist.

& PICKUP

Please have your camper wearing their camp
t-shirt and a smile that day.

DAY

  • Pioneers: To Be Announced. Camp Shirt & SMILE Required
  • Adventures: To Be Announced. Camp Shirt & SMILE Required
  • Stars: To Be Announced. Camp Shirt & SMILE Required
  • Explorers: To Be Announced. Camp Shirt & SMILE Required
  • Teen Quest: To Be Announced. Camp Shirt & SMILE Required

DAY TRIPS

Each camp has its own unique trip schedule and trip day(s). This is done so that you can register for a schedule that does not include trip days. For Pioneers (Pre- School, Entering PK – K) and Adventures Camps (Entering Grades 1 & 2), trips are on Thursdays only, are usually only half days in length and are to local attractions. For Stars (Entering Grades 3 & 4) trip day is on Tuesday full day trips.  Explorers (Entering Grades 5 & 6)trip are mostly Monday and Wednesdays although some trips might be on other days. Teen Quest (Entering Grades 7, 8 & 9)trips are scheduled throughout the week.

(A complete trip list, with dates, time of the trip and recommended spending money will be emailed weekly to you. Please note that if you are not registered for trip days or if your camper is not planning on attending the trip, there is no camp for them that day unless it is a half day trip and you would like to bring them in for the other half of the day.)

TO BEGIN CAMP

Health & Medical Form

Really, really important that you get the Medical Form.
No doctor or medical staff person will treat patients
without this form signed your doctor. We also
cant allow campers to attend unless we have this.
Must be completed fully.

Click Here For Medical Form

Asthma Medical Administration Form

Allergies Medical Administration Form

Permission

Dismissal Forms

WRITTEN PERMISSION TO WALK HOME OR GET OFF THE BUS ALONE:

Click Here

Emergency Procedures & Call To Parents

What is an emergency? We realize that each person views emergencies differently. At Mill Basin Day Camp, we define an emergency as a situation that requires us to call a parent or someone that is listed on the registration form as Emergency Contacts. Lets hope that there never is one, but in the event that a situation arises that requires emergency attention, the following steps will be taken.

 

First, our staff will see to and take whatever action is called for in the situation. Next, we will attempt to contact the people listed on the form. Of course, our office can and will call parents for anything that our professional staff feel requires one. An example could be a bump on the head, a splinter, stomach ache or even a quickie call for a camper that might need to hear a parents voice to help them through the day. If you have a personal reason that you feel requires a call, please speak to us anytime.

Bus Service Pickup & Drop Off

We now provide you with a free service to GPS track the location of your campers bus! Prior to the start of camp, you will be sent instructions on how to follow the bus both morning an evening via your computer or mobile device! A great service that

Morning bus pickup and evening drop off bus service are available in MOST areas. Each bus will have a matron on board at all times. Yellow school buses and minivans are used for most bus runs. All Pre-School campers will be seat belted in at all times. Campers going into 1st grade and up will not be seat belted. Seat belts are available on every vehicle. Campers are required to be seated at all times and follow the direction of bus staff.

Morning pick up and evening drop off must be at the same location. Door to Door pick up and drop are available in MOST areas.

Morning pick up and evening drop off times are determined by the transportation provider, based on area and distance from the camp facility. Families enrolled for bus service will be contacted with approximate pickup and drop off times prior to the start of the camp season. Bus service is both door to door and designated corner stop where necessary. If the door to door service is not available, such as a dead-end street or where construction is ongoing, another location will be chosen and those families will be notified. A more in-depth discussion about bus service will be provided at the pre-camp parents’ meetings.

Transportation is provided by Scholastic/Five Star Bus Service and is licensed and insured as an NYC Department of Education provider. There is an additional charge for this service. Same fees apply to one way or two-way transportation.

Mill Basin Day Camp bus counselor(s) will be on each bus for morning pick up and evening drop off. Please introduce yourself to them. Their responsibilities include bus attendance, safety and supervision. All Pioneer campers will be seat belted in. Someone will need to hand your child off to the bus counselor and/or to receive your child off the bus each day. A bus Counselor cannot and will not leave the bus to escort campers across the street or into homes or buildings. This is done to ensure the safety of the campers remaining on the bus. There are no exceptions to this rule.

Please note that there is no Early Morning Drop Off or Late Stay Pick Up when choosing to use bus service.

Lunch:

Pioneers, Adventures & Stars campers receive Kosher Style lunch every day, including trip days. Hot and cold lunches are mixed in throughout the week. All campers can also bring lunch with them each day. If sending lunch you should send lunch they like, a drink and a small snack. The lunches will be refrigerated until lunchtime and then returned to the campers. Please do not send any food that needs to be heated or micro-waved. Check menus to see if your camper does not eat what’s being served or has dietary or allergy issues. Please use the camp lunch bag if possible and write your campers name on it. On trips, lunch will be brought to the trip site in coolers to remain fresh. To View A Sample Lunch Menu Click Here:

Lunch Menu

Explorer groups must bring lunch every day. Refrigeration will be provided for lunches. Food that needs to be heated or microwaved may not be sent. If there are any special dietary requirements you might need, please speak to the camp director.  If lunch or any other meal is provided on a given day, you will be notified via email.

Teen groups usually bring lunch money to purchase at their trip destination. Of course, they are welcome to bring lunch with them. If there are any special dietary requirements you might need, please speak to the camp director.  If lunch or any other meal is provided on a given day, you will be notified via email.

In Explorer and Teen Quest camps, on most day trips, there are concession stands for purchasing lunches and snacks. Please feel free to call the camp office if you have any questions about a particular trip.

Snack:

Snack: Is given every day to Pioneers, Adventures & Stars campers. It could be a bag of chips, pretzels or cookies. We hand out different kinds each day to keep the campers interested. ONLY WATER IS SERVED AT MILL BASIN DAY CAMP!. Seconds and extras are available but well try and limit the sugar wherever possible. Please feel free to send your own snack with them as well.

Calling Office & Leaving Messages

During camp hours, your phone calls will be answered by a live person, not a recording. They will be happy to answer as many questions as possible. However, during those hours, we cant promise that youll be able to speak to a director right away. They are out in the field supervising their groups and activities. In most cases, someone will call you back at the end of the day or in the evening. When you call and you need to speak to a director and they are not available, it would help if you told the office staff why your calling and when and where you can be reached later on. If you call after camp hours, make sure to leave your name, your campers name and group, along with the reason for your call. We will make every effort to return your call as soon as possible

Parent Meeting

Each camp has its own unique program. There are different dates for each camp group and you will receive an when those dates are announced. At the meetings you will be able to pick up your campers summer supplies. The directors of each camp will be there to answer your questions and we will talk about your campers upcoming summer. If you have campers in 2 different age groups, you only have to come to 1 meeting if you like and you can pick up all the stuff at one time. PLEASE NOTE THAT IN ORDER TO ATTEND THE MEETING AND RECEIVE THE CAMP GEAR, ALL
BALANCES MUST BE PAID IN FULL.

Siblings

If you have a child in Pioneer Camp and others in older camps, you can pick them up at regular 4:10 PM dismissal time. If you have an Explorer or Teen Camper on a late stay or overnight trip and others in younger camps, you will need to pick up the younger ones at the regular dismissal time (4:10) before coming back to get the ones returning from their trip. If you have a child in Pioneer Camp and others in older camps, you can pick them up at regular 4:10 PM dismissal time. If you have an Explorer or Teen Camper on a late stay or overnight trip and others in younger camps, you will need to pick up the younger ones at the regular dismissal time (4:10) before coming back to get the ones returning from their trip.

Medication & Medical Issues

If your camper has any medical or special needs such as diet, medications (asthma pump, insulin etc.) we would be happy to sit down with you to discuss them with you. In most cases we are able to assist with storing, supervising and dispensing medication to campers who might need them during the summer. Please make sure to submit you medical form to the camp office that is completely filled out and signed by both parents and your family physician.

ORIENTATION MEETINGS

  • Pioneers: Entering grades PK & Kindergarten —–TBA
  • Adventures: Entering grades 1 & 2 —–TBA
  • Stars: Entering grades 3 & 4 —–TBA
  • Explorers: Entering grades 5 & 6 —–TBA
  • Teen Quest: Entering grades 7, 8  & 9 —-TBA

Directors will be on hand to take questions and discuss the camp program. Camp supplies (Camp bag, T-shirt, water bottle & lunch bag) will be distributed at the meetings.

Parents who have campers in different age groups can pick up the above items at the same time. If you cannot attend on the meeting dates or if you are a returning camp family and just wish to pick up the camp supplies you can do so beginning Date TBA. or during office hours.

PLEASE NOTE THAT NO INFORMATION WILL BE EMAILED AND NO SUPPLIES WILL BE HANDED TO ANYONE STILL HAVING AN OUTSTANDING BALANCE PRIOR TO THE MEETING DATE. DUE TO THE LENGTH OF THE MEETING, PAYMENTS CANNOT BE ACCEPTED AT THE TIME OF MEETINGS. PLEASE COME DURING OFFICE HOURS TO PAY BALANCES.

As a Courtesy, we ask that parents attend the meetings without their campers.

Please feel free to call the camp office to if you have any questions prior to the meeting dates listed above. You can also email us by visiting our website at www.millbasindaycamp.com

MILL BASIN DAY CAMP

The largest day camp in new york, family owned since 1987.

718.251.6200
718.251.3600

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